Take the hassle out of booking meeting rooms...
Problems finding unoccupied meeting rooms and hassle about bookings are often the result of unclear procedures or difficult technology. The Evoko Room Manager ensures that room booking is clear and visible for everybody, right at the meeting room door.
The system connects to an exchange server or Google Apps for Business and thus installation and use are simple and secure. The Evoko Room Manager uses green or red background LED illumination that can be seen at a distance to display whether the meeting room is free or not. The Evoko Room Manager consists of touch-sensitive screens outside of the meeting rooms on which it is easy to see who has booked the room and the length of the booking. It is just as easy to book the room yourself. And all this without needing to make any changes or learn any new software. The installation is as simple as adding a new user to the company network, and does not require any infringement of IT security.
If you know how to use Outlook, the rest is easy. The Evoko Room Manager interacts with the company Microsoft Exchange Server, so the system will be familiar to anyone who has ever booked a meeting in Outlook*. Simply book meeting rooms in the same manner. You can also book and cancel meetings directly on the touch-sensitive screens. Simply point at one of the easy-to-understand icons and select the correct duration. That’s all! Bookings made in Evoko Room Manager and in Outlook are automatically synchronised.
Find free rooms and slots at a touch. Extend a meeting that is under way by opening the door and touching the screen. The system can suggest alternative meeting rooms if the next slot is already occupied. And if the projector, for example, is faulty, there is a simple function to report this. You can also report any other faulty equipment that may cause interruption and additional costs if it is just left without being repaired. Nothing is left to chance - the Evoko Room Manager immediately solves unnecessary problems and creates cost effective meetings, benefiting the company, the personnel, and the IT Department.
For a demonstration or pricing information please contact us.