Technology enables agile working – but getting it wrong can slow people down. We look at choosing the right technology for agile working environments:
Agile working is the means of being able to work anywhere. At home, in a café, on a bean bag in the office, or indeed at an office desk. Anywhere. And it’s technology that allows us to do that. It’s all about having the freedom and flexibility to choose where you work. But getting technology right in an agile working environment isn’t simply about giving people a wi-fi password and a laptop. Too often businesses choose to adopt agile working without giving enough consideration to what they really need. So what technology is the right technology for agile working?
The first thing to be clear on, is what does ‘agile’ truly mean? ‘Agility’ is the ability to move quickly and easily. So, an agile working environment should allow workers to move from one place of work to another, quickly and easily. Whether it’s a meeting room, a breakout area or your home living room. But this is often where technology for agile working falls short. People are held back by fiddly wires, unreliable connections and frustrating ‘computer says no’ scenarios.
Getting technology right in an agile working environment is about choosing the right solutions that give people the flexibility to work anywhere. Not giving them a tech-headache because things don’t work as efficiently as they should. As with most technology decisions, simplicity is the key. Here are a few ideas:
Technology for Agile Working
From Agile Space to Personal Desk
Often businesses that promote agile working use hot-desking or hoteling as a cost-effective way to make the most of their space. But trying to hunt down a vacant space can really slow you down. Try using a simple, easy to use booking system like GoBright. A simple colour coding system makes it easy to see and book available desks either online or in person. It will hold your seat if you have to go away or release desks where someone hasn’t shown up. And once you’re logged in via your smartphone or personal NFC-card, the sit or stand desk can automatically adjust to your personal preferences.
Plug and Play
Agile working often leads to activity based workplaces – offices that are designed to accommodate different activities – from quiet working spaces to collaboration zones and huddle spaces. To collaborate, workers need areas where they can connect their laptop to a big screen to share their ideas with others – not have everyone crammed around someone’s laptop. But fiddly wires to connect can really take the spontaneity out of a huddle meeting. Wireless presentation systems like Clickshare provide an easy plug-and-play solution to connect your screen to the big screen. Whether you are working from a laptop, tablet or mobile. It’s quick and easy – everything agile working should be!
From Desk to Meeting Room to Living Room
Cloud-based technology is the secret to agile working. There is nothing more frustrating than not having access to files and materials because you are not sat within the company network. Make sure your servers are accessible (and secure) for everyone, anywhere. And then choose technology that allows you to maximise this feature. For example, an interactive display which is connected to the cloud, gives you the option to access files from your desktop, annotate and enhance in a meeting, and then save and access again the next day when you’re working from home. For creatives, the Nureva Span provides a digital canvas that teams can use for collaboration and then save to the cloud to revert back to wherever they may be working next. So working is seamless, and, well, agile!
We’re getting so used to intuitive, simple tech in our personal lives – with fingerprint, voice or iris recognition, shouldn’t we have the same simplicity in our agile working environments? Increasingly intelligent solutions are being adopted with our workplace technology – where all you need is a personal security card, thumb print or your smartphone for technology to assume your own personal settings. Take for example the new StarLeaf Touch 2045; the video conferencing main control unit will instantly recognise registered users when their smartphone comes into close proximity. So that scheduled meetings are synced with the systems and ready to take place at the touch of a button. Now that sounds like the sort of recognition that we all deserve!
Home, Sweet Office
If you’re a fan of working from home do you ever worry about the impact on collaboration when people aren’t all in the same office? Often, there’s a sacrifice: meetings get postponed or decision making is delayed as key stake-holders are missing. But if you have a reliable video communication channel this doesn’t have to be the case. We like StarLeaf for video communication – not only are their simple meeting room systems really easy to use, their secure network allows you to speak to anyone from anywhere. Call quality is great (subject to internet connection) and you can see when someone is available to chat – so you can still ‘drop-in’ on a colleague working from home. From quick catch ups, to decision making meetings, to screen-sharing, a great video communication system will ensure agile working does not compromise on collaboration.
Agile working has many benefits for an organisation. But the technology that enables it must also be right, so that it doesn’t ultimately slow you down. We work with many businesses to help them identify what technology is going to help them work quickly and easily. We also have a partnership with office design experts Blueprint Interiors, so if you want to design your office to support agile working or create an activity based working environment, we know exactly where to start. Contact us to find out more…