What is a Microsoft Teams Room? All your questions answered.

First Published:

Boardroom / Conference Room, Home Working, Huddle Rooms, Meeting Room Tips, Video Conferencing

The growing accessibility and quality of video calling means businesses everywhere are smartening up their meeting rooms, making them ‘video ready’ and perfect for hybrid working.

A system that’s proving popular amongst many of these businesses is Microsoft Teams Rooms (MTR), an intelligent video conferencing technology that integrates into any meeting space to create dynamic meeting experiences for remote and in-person attendees.

But what is Microsoft Teams Rooms and why should your business invest in it too?

Let’s find out in TecInteractive’s Ultimate Guide to MTR…

First up, what is a Microsoft Teams Room?

A Microsoft Teams Room is a dedicated piece of hardware, normally installed in a meeting room or hybrid workspace that provides superior video conferencing capabilities. The hardware is managed using an integral device compatible with Microsoft Teams software.

We stock Crestron, Logitech, Poly, Yealink, Lenovo and HP hardware devices, which are all Microsoft Teams Certified and perfect for MTRs.

What other hardware do I need for Microsoft Teams Rooms?

When you purchase a Microsoft Teams Rooms kit, it includes everything other than the TV screen/s. This is the only additional piece of equipment – you don’t need to worry about cameras, microphones or any other pieces of hardware, especially if you choose to install a MTR with TecInteractive. We bundle all the tech together, including the displays, so you don’t need to worry about anything else – we have it covered.

How does Microsoft Teams Rooms work?

Microsoft Teams Rooms provides a complete meeting experience that brings HD video, audio and content sharing to meetings of all sizes. It allows you to join a meeting from anywhere, on a number of different devices to connect and collaborate with colleagues and clients – perfect for hybrid working.

microsoft teams room

Is any meeting space suitable for Microsoft Teams Rooms?

The beauty of a Microsoft Teams Room is that it is fully scalable and compatible with any size meeting room, from huddle spaces to boardrooms and conference halls.

What are the benefits of Microsoft Teams Rooms?

Microsoft Teams Rooms allows you to join a meeting from anywhere, on a number of different devices, making it perfect for hybrid meetings. Whether some of your colleagues are holding down the fort in the office, some are overseas, or others are working from home, you can collaborate effortlessly in one meeting room.

It’s also perfect if you already use Microsoft Teams or if you’re looking for a way to move into video meetings for the first time. MTR is scalable dependent on your business requirements.

Another benefit to Microsoft Teams Rooms is its consistent and familiar user interfaces that make starting meetings so much easier and quicker. Plus, with the right AV hardware included you can dive into meetings with the click of a button. It’s literally as simple as tapping the device console to ‘log’ into the meeting and et voila, you’re all set!

What’s the difference between Microsoft Teams and Microsoft Teams Rooms?

Microsoft Teams is the collaboration software that comes with Office 365. It is used widely around the world for messaging, audio and video calls from a laptop or personal device (i.e., a computer).

Microsoft Teams Rooms combines Teams software with a hardware solution for a meeting or conference room. This typically consists of a table touch console, a camera, an audio solution including microphones and speakers and a PC to host the Teams meeting. The type of Teams Rooms hardware will depend on the size, shape and type of space and its essential to select the right hardware to get the best possible user experience in any particular room.

Is Microsoft Teams Rooms easy to use?

Incredibly. Teams Rooms is simple to use, deploy and manage. Plus, we’re by your side every step of the way to support you should any issues arise.

microsoft teams room set up

How else can I use Microsoft Teams Rooms?

Microsoft Teams Rooms aren’t just great for video conferencing! You can also use your MTR to make standard audio calls, share content via HDMI and link it to interactive screens for an immersive experience.

Should I choose Microsoft Teams Rooms or Zoom Rooms?

The system you choose really depends on what collaboration software you’re currently using, if any.

A key benefit to Microsoft Teams Rooms is that it can join Microsoft Teams calls, Skype for Business calls, Cisco Webex calls and Zoom calls, enabling increased flexibility compared to Zoom Rooms.

Who can install Microsoft Teams Rooms?

AV suppliers and integrators, like TecInteractive, can help install Microsoft Teams Rooms. We’re certified Crestron, Logitech and Poly installers and only supply official Microsoft Teams Rooms hardware equipment. To receive certification, we’ve undergone a high level of training and have strong expertise when it comes to video conferencing solutions.

What happens if there’s an issue with my Microsoft Teams Room?

As organisations come back into the office, the reliance on workplace technology has increased beyond previous COVID-19 levels. Technology is now pivotal to business workflow, so equipment must be effectively maintained and updated to ensure business can run smoothly.

To help maintain your MTR and prevent any issues from happening many installers offer technical support packages, TecInteractive included.

We provide software and firmware updates on a regular basis to keep your equipment in efficient working order to ensure the continuity of your business and avoid technical glitches from happening when you need your tech the most.

Another key element to our Technical Support packages is remote monitoring. We provide organisations with intelligent, remote and 24/7 monitoring of AV equipment which allows our engineers to resolve any issues without making a physical visit to your site. This substantially increases immediate fault resolution and dramatically reduces system downtime.

You can also benefit from phone, video and email support with dedicated account management, so you’ll always have a resource to reach out to if you have any questions or queries. If any issues can’t be fixed straightaway, we’ll provide a temporary replacement kit to keep you going whilst things are being resolved.

Microsoft Teams Rooms by TecInteractive

TecInteractive believe in making workplace tech smart and simple, giving teams the tools to work better and achieve more.

After learning about what’s important to you, we shape Microsoft Teams Rooms to fit into your business, enhancing productivity and collaboration. Offering honest advice and tried and tested systems, you get a solution you can trust, backed by years of experience and innovation.

We pride ourselves on the high standards we set in our industry and more importantly, how we maintain them. Our flexible maintenance and service contracts help us preserve these standards, so customers can be confident their Microsoft Teams Rooms works seamlessly and ensures business continuity.

For help with a Microsoft Teams Rooms installation, or to learn more about working with us, please call us on 01332 414 111, fill in our contact form or jump on a live chat.